Main purpose of job: 

To provide IT procurement services and associated financial administration tasks.

  • Process Requests for hardware, software and other IT services through the request system
  • Ensure fulfilment through existing stock prior to purchase from suppliers
  • Getting quotes from suppliers for IT hardware and software
  • Raise Purchase Orders with suppliers
  • Process invoices from suppliers and obtain management approval
  • Maintain financial records
  • Filing and associated paperwork

Main duties and responsibilities:

  • Purchasing of IT equipment and the full range of associated tasks/paperwork connected with order processing including: quotes, orders, and invoices, credit notes, filing, scanning and liaising with the finance department.
  • Maintain accurate records on spend against IT procurement budget.
  • Ensuring quotations are processed within agreed timescales.
  • Ensuring product and service orders are placed within agreed timescales.
  • Monitoring and managing customer orders to ensure delivery within agreed timescales.
  • Proactively keeping customers up to date of any changes/delays to their orders.
  • Keeping Request system updated
  • Ensure invoice queries are resolved promptly.
  • Produce request and procurement reports

Person specification:

Education / qualifications / experience:

  • At least 2 years experience of working within an office administration role.
  • Experience of working within a finance or procurement role an advantage.
  • Understanding of Supply Chain / Procurement principles.

Knowledge and technical skills:

  • High degree of knowledge in the use of Microsoft excel

General skills:

  • Able to communicate appropriately with all levels of users and within the IT Department in both verbal and written forms.
  • Demonstrate attention to detail at all times.
  • Able to establish priorities, work independently and proceed with objectives without supervision and within procedural boundaries.
  • Possess strong customer focus and problem solving skills.