Overview

This is a part-time position to provide cover during maternity leave. We are looking for a Legal Secretary who can work 9am – 5pm on Tuesdays, Thursdays and Fridays. The start date is immediate and we anticipate the contract to last for 9 months initially.

Role Responsibility

  • Preparing correspondence and documents from digital dictation alongside proofreading speech recognition dictation
  • Answering/making telephone calls
  • Managing the case management system (as appropriate)
  • Keeping case files organised and logical
  • Preparing documentation bundles and use of e-bundling software (where appropriate)
  • Setting up of new files/archiving of files
  • Filing, photocopying, scanning and faxing
  • Use of clients external systems for downloading and uploading of documents
  • Checking of notification in-boxes and/or homeworker in-boxes
  • Copying disks
  • Use of encryption software
  • Assisting with the planning and booking of travel arrangements
  • Assisting fee earners with admin tasks e.g. expenses, diarising meetings etc.
  • Booking client meetings
  • Assisting with ad-hoc business development and communications activities to include but not limited to producing branded presentations and team sheets in PowerPoint, mail merges in Word, spreadsheets in Excel, client contact reports, printing and collating delegate packs and possible meeting and greeting of delegates
  • An understanding of financial administration e.g. understand financial cycle of bills appropriate to external client, to keep accurate financial data when using the case management system and maintain bills in a logical and organised manner (where appropriate)
  • Ensuring client contact information is kept up to date and data is accurate
  • Assisting the team to work electronically and maintain a paperless environment
  • Helping to maintain a clean office and clear desk
  • Working knowledge of our computer systems and packages e.g. Word, Excel and PowerPoint and bespoke DAC Beachcroft packages

The Ideal Candidate

  • Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
  • Previous experience as a legal secretary is preferred with a minimum typing speed of 65wpm
  • A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
  • Must have good IT skills, particularly in Microsoft packages
  • Demonstrable ability to multitask
  • Ability to prioritise a full workload under pressure and the ability to work independently
  • An excellent eye for detail with a concern for quality and accuracy
  • Ability to communicate clearly and concisely orally and in writing
  • A focused client service approach
  • Team oriented and collaborative approach with a flexible, can do attitude