Overview

Hours of work

Part time (Tuesday, Wednesday and Thursday), 09:30 – 17:30.  You may be required to work different hours to liaise with the project team in Australia.

Department/ Role Overview:

Responsible for defining and delivering assigned projects ensuring inter-dependencies are appropriately managed (part of the BSR2020 Programme).  Initial project will be the PE / Hub Implementation and Improvement project but this may change as the transformation programme evolves

The BSR2020 programme is a core part of the firm’s business plan to help drive performance to 2020 and beyond, and will enable the firm to build and provide market leading business services.  This includes making organisation changes (including processes and changes to service delivery) which allows the firm to be able to respond to the changing demands of clients, evolving technology and market efficiency drives, and embrace different ways of working.

Main responsibilities:

  • Work with the project team to ensure projects are clearly defined and that definition is documented: scope, plan, resources, etc.
  • Ensure the projects have an adequate governance structure in place (aligned to the programme’s execution framework)
  • Work with the Design Leads to ensure tangible and intangible benefits are documented
  • Ensure all costs are in the overall programme budget and are closely managed
  • Ensure inter-dependencies are understood and managed
  • Manage delivery from design to implementation
  • Ensure risks and issues are mitigated and managed
  • Ensure status is reported weekly to the Programme Director and relevant risks and issues are escalated
  • Support the project sponsor(s) and Design Leads to ensure the overarching programme strategic objectives are being achieved
  • Work with the BAs and IT to ensure that the proposed outcomes, solutions and supporting systems, processes and plans fully support the business requirements
  • Work with the Change / Training resources to ensure the approach to implementation will lead to the planned outcomes
  • Create and manage detailed project plans and documentation
  • Manage, monitor and motivate the cross-functional project teams
  • Conduct project presentations and compile reports
  • Ensure projects are delivered and run in such a way that they meet industry leading quality standards following the firm’s methodology
  • Act as a role model for others within the team and provide mentoring services where necessary
  • Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requires and internal policies.

Essential skills and experience:

  • Demonstrable experience as a project manager with a proven track record of successfully managing and leading global projects through the full project life cycle in a professional services company, ideally a law firm
  • Demonstrable experience of working within a business transformation programme
  • Understanding of key processes and systems relating to business services particularly secretarial support and document production would be advantageous
  • Background in global organisations and projects with multi-country implementation
  • Able to bring clarity and prioritise in an operational environment with complex influencing factors
  • Strong planner and with ability to spot links and dependencies
  • Organised and able to prioritise diverse workload and meet deadlines
  • Works within a structured programme and project framework
  • Use appropriate tools/logs to hold workstream team accountable to critical path
  • Good understanding of soft skills involved in successful management of projects and team motivation
  • Able to manage teams remotely in a global context
  • Good attention to detail whilst being a logical thinker, clear communicator and possess strong interpersonal skills
  • Excellent knowledge of all elements of the programme and project lifecycle
  • Project management qualifications plus membership of professional body (such as APM/PMI)
  • Works well under pressure
  • Able to liaise at a senior level within the firm
  • Able to challenge and motivate others
  • Tactful and diplomatic when in pressured situations
  • Excellent communication skills both oral and written
  • Uses initiative – ‘can do’ approach and client focused

Desired skills and experience

  • Transformation to shared services
  • Understanding of MSP (Managing Successful Programme)
  • Proficient in MS-Excel, MS-Word, MS-Project, MS-Visio & MS-PowerPoint
  • Preferred, but not required – familiarity with some or all of the following:HR processes and systems (e.g. Oracle Fusion)
  • Finance processes and systems (e.g. Chrome River and 3e)
  • Workflow applications (Intapp Products)
  • CRM (Interaction)